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Preventative Maintenance Inspection

Scheduled Maintenance and Repair – Preventive Maintenance Inspections(PMIs)

How often is scheduled maintenance required for my vehicle?
For NIH campus vehicles, scheduled maintenance is required once a quarter via a Preventive Maintenance Inspection (PMI). Your Fleet team will contact your vehicle's contact person at the beginning of each month when your vehicle's maintenance is required. Upon receiving notice, your contact person should email williamv@od.nih.gov or call Fleet Maintenance at 301-496-4511 to schedule the PMI as soon as possible. Your PMI will be charged through your monthly vehicle maintenance charges.

What is a Preventive Maintenance Inspection (PMI) and how long does it take?
A PMI helps ensure that your vehicle continues to operate effectively and efficiently. PMIs are generally performed within a day of their scheduled maintenance after being dropped off at the NIH Fleet Management Branch. A typical PMI includes checks of your vehicle's fuel system, exhaust system, electrical system, steering, suspension, brakes, mirrors, windows, wipers, speedometer, plugs and cables, emissions, tire wear, lights, seat belts, airbags, gear shifts, indicators, air conditioning and decals. The PMI also includes an oil change as well as the checking of other fluids.

What types of repair services does the Fleet Maintenance Team perform?
The Fleet Maintenance Team will transport your vehicles to local GSA certified facilities for all vehicle repair needs.

What should I do if I believe something is wrong with my vehicle? Send an email with your concerns to williamv@od.nih.gov or call the NIH Fleet Management Branch at 301-496-4511 to schedule a repair. You can also drop your vehicle off at the NIH Fleet Management Branch located adjacent to Building 12. If drop off is after hours, park the car in the garage area and drop the keys along with your concerns in the key drop off near the main entrance.

What happens if I am in an accident in my agency assigned vehicle?
If there is damage to you or your vehicle, contact the police, inform your institute, contact the NIH Fleet Management Branch at 301-496-4511 and complete the accident report (Form SF-91) which is located in the glove compartment of your vehicle. Turn in your completed SF-91 and accident report to the NIH Fleet Management Branch at Building 1 (301-496-3426).

Is my agency assigned vehicle insured? Are my employees insured?
The Government is self-insured and government employees are covered under workers compensation. If a Government vehicle is involved in an accident and the Government is found to be at fault, then your institute is responsible for having the vehicle repaired/replaced and for any other damages incurred. If the Government is not at fault then the Government will ask for damages from the other party's insurance company.

What happens if I want to dispose of my vehicle?
Vehicle disposal should be arranged by contacting the NIH Fleet Management Branch at 301-496-4511. Turning a vehicle in, does not guarantee that you will be able to get another one. You must provide a needs justification for obtaining another vehicle.

Source: olao.od.nih.gov
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